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Outlook and Contacts

Important when using multiple calendars

ATTENTION: In order to be able to use multiple calendars in Cloudmonki we do NOT recommend the Exchange protocol, but to use the IMAP protocol for integrating the emailbox. Although contacts and calendars are automatically integrated into Outlook via Exchange, it is not possible to integrate multiple calendars. So if you plan to display your colleagues’ calendars in Outlook, include your emailbox via IMAP and then follow this tutorial.

Include contacts in Outlook

In order for the integration of contacts to work, a small additional application must first be installed, this is called “Caldav Synchronizer” and can be downloaded here.

After downloading the application, it must be installed on your PC, double click on the installation file and follow the instructions on the screen. Please consider that the app works for Outlook versions from 2007 onwards.

After the installation is finished open Outlook, you will see that there is now an additional menu named “Caldav Synchronizer”.

To start integrating contacts, click on “Synchronization Profiles”

A pop-up opens, click on “Add multiple profiles”

In the following screen select the default Caldav / Carddav account.

Click OK.

In the window that opens, enter your CARDDAV URL, as well as your username (email address) and your password.

Then click on “Discover resources and assign to Outlook folders”

It opens the following window where all your address books and all address books are listed which have been approved for you and you have subscribed to. Therefore switch to the tab “Address Books”

Now you have to assign or create an Outlook address book for each address book you want to use. To do this, click on the button with the 3 dots.

For your personal address book e.g. select the Outlook main address book.

For a shared address book from a colleague, you can create a new address book in Outlook. Click on NEW.

Choose a name for the new address book, it makes sense to use the name of the colleague. Also choose that it is an address book. Finally, define the object under which the new address book should be created.

Then click on OK. The new address book has been created.

Click OK again to finish the assignment of the Outlook address book!

This example adds 1 address book to Outlook.

Click OK to complete the process.

The address book has now been integrated, for each address book you could now make detailed settings such as z. whether the synchronization should run in both directions or the synchronization interval.

The settings can be left at the standard.

By clicking on OK, the process is definitely completed and the address books are now available.




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